Lump Sum Contract and Acceptance Strategy

Question: Discuss about the Lump Sum Contract and Acceptance Strategy. Answer: Lump Sum contract: A contract can be termed as the lump sum contract in case the contract agrees to sign an agreement with the building owner to undertake a particular work for a fixed amount of money. In case of the lump sum contract a single price is provided in the tender by the owner of the building with respect to the amount and the type of work that has to be carried out by a contractor (Wren and Davidson, 2011). A particular time frame is also provided by the client to complete the task. The payment is done by the client after the completion of the task or after the different phases of the construction is completed. Lump sum subject to rise and fall A contract can be termed as the lump sum contract subjected to rise and fall, if the payment that is associated with the project is subjected to rise and fall as per the risk that are related to the different stages of construction (Chan and Park, 2005). Cost plus a percentage A contract can be termed as the cost plus a percentage contract if the contractor associated with the construction of the project gets a certain percentage of the total cost of the project over the total cost of the project (Oulahen, 2014). The payment that has been made to the contractor over the total cost of the project can be taken as a pure profit by the contractor and are basically used to meet the other expenses like the overhead charges, phone bills, payments made to the clerical staffs and other administrative staffs or for paying premium of the insurance. Project management In the project management the client seeks to utilize the services of the professional project managers so that the professional contract managers can look after the various processes related to the contract and give them advice to select the most appropriate contract that will be suitable to achieve their goals. Schedule of rates In case of the schedule of rate contract the client produces the schedule of the work that has to be carried out without taking into consideration the quantities. The contractor rates the different tasks and the contractor the freedom to quote different prices that are related to the different price for the labour, different prices for the materials and the separate costs for the equipments which are associated with the project (Ishii, Takano and Muraki, 2014). Sub-contract The contract that takes place between the main contractor and the sub-contractor is called the sub-contract (Li, 2009). A sub-contract comprise of the agreement between the main contractor and the sub-contractor, order for the purchase and/or a legal document which explains the type of work that has to be carried out by the contractor. One of the best contract systems that will be suitable for the completion of the project 1 will be the lump sum contract system. The main benefit of the lump sum contract system is that the prices of the contract are known to the owner of the building beforehand. This contract also provides an opportunity to the contractor to find out ways to reduce the cost associated with the contract (Oulahen, 2014). Further the contract will provide a timeline to the contractor to complete the task and within a fixed budget. Variation The term variation can be explained as the various changes or alterations or modifications that are made in the scope of the work that is mentioned in the contract of a particular construction project. Prime cost items The prime cost item may be explained as the allowance that is associated with the contract so that the other important items which are not added into the contract like the taps, door knobs, parts of the windows etc. Provisional sum A provisional sum can be explained as the additional sum of money whose provision is made in the contract such that it covers the cost of the additional work that is needed to be carried out in the project but whose details are not included into the actual contract, like the work related to the joining the parts and the connections (Ogbu, Asuquo and Oyoh, 2012). Extension of time In certain contracts there are provisions for the extension in the time for the completion of the project tasks in certain conditions and only is the extension in the time of the project is not caused due to the fault of the contractor (Nyce and Maroney, 2011). The time period for which the project is extended is called as the extension of time (EOT) as per the contract. Liquidated damages The liquidity damages may be termed as the amount of money that is mentioned in writing in the contract and has to be paid by the party breaching the terms and condition of the contract, to the other party which has suffered losses due to the breach in the contract. Possession of the site The words Possession of the site is generally written in the contract to point out the right of the contractor to enter the site of construction so that he is able to carry out the activities related to the construction of the project 1. Cooling off period The cooling of period can be explained as the time period which are generally explained in the contract and points out the duration within which the client has the right to cancel the contract. Defects liability period The defects liability period may be explained as the time that is mentioned as per the contract, in which the client has the right to report about any defects in the work that is associated with the contractor (Oladapo, 2007). In the general practices the issues related to the defects in the work done by the contractor is raised in front of the contract administrator, who in turn takes a decision that whether a particular defect has been caused due to the negligence of the contractor or the defect is caused due to the improper use or lack of maintenance of the house. In general practice the defects liability period is generally spanned from six to twelve months. Retention The retention time period may be expressed as the time period which has been prescribed as per the law, that the owner of the project has to retain the documents that are related to the project before the files are disposed (Nyce and Maroney, 2011). In general there are several documents that are retained by the owner of the building, which are illustrated as follows: 1. Various legal documents such as the estate titles and the documents related to the contract of the project and the documents related to the land surrounding the project area. 2. Different policy records like the records related to the survey of the land, reports related to the evaluation of the building etc. 3. Different administrative records that is associated with the maintenance, repair and the reconstruction of the various parts of project. Progress claims The progress claim can be defined as the amount of the money that is claimed by the contractor for the owner of the project after a certain amount of task is completed. In the documents that are related to the progress claim the various works for which the claims are generally made is mentioned (Ranasinghe, 2000). Along with this the claim documents also covers the information related to the time duration in which claimed money has to be recovered, the due payment, the date of payment of the claimed amount and the process that has been adopted by the contractor to calculate the amount claimed. The five essential features of building contract are illustrated as follows: Payment: One of the main features of a building contract is the terms of payment associated with the project. The payments comprise of the accurate estimation of the overall cost of the building construction and the mode which will be adopted for the payment related to a specific project. Scope of the services: It is important that the scope of the services that are associated with the project is properly mentioned in the contract. The scope of the services forms the basis for the formation of the terms and conditions that are associated with the project. A the scope of the work that has to be performed by the building contractor has to be clearly mentioned in the contract. Guarantee of Workmanship: The guarantee of the workmanship refers to the guarantee of the work that is provided by the contractor in writing and is mentioned in the contract properly (Wren and Davidson, 2011). The guarantee of the work can be related to both the services and the equipments that are supplied by the contractor and the guarantee of the workmanship is applicable only for a fixed time period which is also mentioned in the contract. Liquidity Damage clause: The liquidity damage clause is a very important feature of the building contract. The liquidity damages may be termed as the amount of money that is mentioned in writing in the contract and has to be paid by the party breaching the terms and condition of the contract, to the other party which has suffered losses due to the breach in the contract (Kumar and Mishra, 2015). Site location: The location of the site along with the overall description of the site is very much essential for the formation of the contract and deciding the terms and conditions of the contract formation. This information is important to collect before the starting of the construction begins at the site.a) The three most possible causes which caused the breach of the contract by the client that could lead to the termination of the contract are as follows: 1. In ability to make the payment by the client for the work done. 2. Giving contract to another contractor to perform the task without taking the consent of the main contractor. 3. Failure to provide access to the contractor at the work site (Zhang et al., 2012). The three most possible causes which has resulted in the breach of the contract by the me, the builder, that could lead to the possible termination of the contract are as follows: Not carrying out the work as per the scope of the work mentioned in the contract. Not rectifying the defects even after repeated notices by the client. Not being able to adhere to the deadline and huge delays due to which losses are suffered by the client, than the client has the right to cancel the contract. The different documents that form an important part of the contract are illustrated as follows: 1. Drawings: Drawings related to the building construction can be described as the graphical representation of the various building structures that will constructed under the contract. The drawings of the building structures also points towards the location of a particular building structure in the overall building. 2. Specifications: The documents describing the various details of the scope of work that is to carried out by the contract is termed as the specifications. The specification documents comprise of the details of the codes and the standards that has top followed during the construction of the building structures. 3. Agreement: The documents which is identified by all the stakeholders as part of the agreement is very important for the construction of the building contract (Zima, 2015). The documents related to the agreement describe the timeline of the construction of the building and the schedule of payments of the construction work carried out by the contractor (Kumar and Mishra, 2015). 4. Conditions: The conditions are that document that contains the legal rights of both the client and the contractor. These documents give the different methods that have to be followed in case any dispute arises between the client and the contractor. The condition documents also comprise of the different clauses that are related to the insurance, safety, rules of termination and the jurisdiction area. The contract that has been selected for the construction of the Project 1 will be the cost plus percentage contract system Contract Parties: The XYZ developers, Elizabeth road, NSW and the Tony Johnson, Lenin street, NSW have come together hereby to agree that a house will be constructed at the property that is situated as 14, Lenin street and are legally defined as the lots 6,7 and the south1/2 Lot 3, West 60 feet, south of lot 4, west 50 foot of lot 5 and lot 8, block no. 31, 14 Lenin street, NSW. Contract documents: The contract terms and condition comprise of the various documents that are illustrated below and comprise of the complete terms of the agreement that is made between both the parties (Chan and Park, 2005). The terms and condition will be prevailing over any conflicting provision in the documents which are incorporated as a reference: The plans and the architectural drawings which are dated 7/ July/2016 with a total of 25 pages are hereby incorporated into this document. The documents related to specifications that are dated 7/July/2016 with a total of 15 pages are hereby incorporated into this document. The schedule of the items allowed with date 7/July/2016 with 13 number of pages are hereby incorporated into this document. Building Plans: The contractor has agreed to construct that the building will be constructed in accordance with the specifications and the designs which have to be supplied by the client and are added as a reference in the paragraph III Contract documents. The sole owner of the plans and the designs of the building is the buyer and only he has the legal right to use the plans and designs (Ishii, Takano and Muraki, 2014). Hereby the owner of the building declares that the builder is harmless to the any copyright issues which might crop up die to the application of the building plans. Completion time: After taking into consideration the different conditions and factors, it has been agreed upon by both the parties that is the weather conditions permits than the building shall be constructed completely a time period of no less than 200 days. After the possession of all the permits that are required to start the construction activity, the process of construction has to begin within thirty days. Financing: This contract is contingent upon the buyer obtaining a construction loan in the amount of $ 275,000. The total fees and the expenses that are related to obtaining the loan has to borne by the owner of the building (Li, 2009) . There is no requirement for the builder to start the construction activity is there is no proper confirmation in writing provided by the owner about the confirmation of the loan from the lender. Contract price: Hereby the owner of the project declares to pay a total of $ 275,000 to the builder on the successful of the building as per the terms and the conditions that has been mentioned in the contract and the builder agrees to provide all the labor, materials, equipment, tools, and other services necessary to construct the house (Ogbu, Asuquo and Oyoh, 2012). After the successful completion of the project 65% of the total cost of the project will be paid while remaining will be paid after the final inspection and acceptance. Access to the property site: It is the responsibility of the owner of the property to provide safe access to the builder to the site. Inspection and final acceptance: After the final inspection the owner will provide the builder the deficiencies if there are any, in the building. the final occupation will provided to the owner only after the final inspection is over and the final payment is completed. Effective Date and Signature: This contract shall become effective on the date it is signed by both parties. We, the undersigned, have read, understood, and agree to each of the provisions of this contract and hereby acknowledge receipt of a copy of this contract. By: _ on behalf of_ Title:_ Date : _ By:_ Date : _ By: _ Date :_ Attached Contract Documents: Final Contract 1. Plans and Specifications 2. Allowance Schedule The value of margin= 12% and GST = 10%. Total= 22% TRADE AREA GROSS VALUE ($) VALUE OF MARGIN AND GST ($) NET VALUE ($) % OF NET CONTRACT Preliminaries 25000 5500 30500 11.09% Excavator 5000 1100 6100 2.21% Concreter 19000 4180 23180 8.42% Bricklayer 24000 5280 29280 10.64% Carpenter 43000 9460 52460 19.076% Joiner 15000 3300 18300 6.65% Doors and Windows 26000 5720 31720 11.534% Roofer 16000 3520 19520 7.09% Linings/Insulation 20000 4400 24400 8.872% Electrician (Provisional Sum) 24000 5280 29280 10.64% Plumber and Drainer (Provisional sum) 24000 5280 29280 10.64% Tiler 12000 2640 14640 5.32% Painter 10000 2200 12200 4.436% Landscaper (Provisional sum) 12000 2640 14640 5.323% CONTRACT SUM 275000 TRADE VALUE ($) Month 1, % Complete Claim For Month 1 Month 2, % Complete Claim For Month 2 Month 3, % Complete Claim For Month 3 Month 4, % Complete Claim For Month 4 Month 5, % Complete Claim For Month 5 Month 6, % Complete Claim For Month 6 Month 7, % Complete Claim For Month 7 Preliminaries 25000 35 8750 45 11250 60 15000 75 18750 90 22500 95 23750 100 25000 Excavator 5000 100 5000 100 5000 100 5000 100 5000 100 5000 100 5000 100 5000 Concreter 19000 60 11400 100 19000 100 19000 100 19000 100 19000 100 19000 100 19000 Bricklayer 24000 20 4800 70 16800 100 24000 100 24000 100 24000 100 24000 100 24000 Carpenter 43000 0 0 30 12900 75 32250 100 43000 100 43000 100 43000 100 43000 Joiner 15000 0 0 0 0 0 0 20 3000 50 7500 95 14250 100 15000 Doors and Windows 26000 10 2600 60 15600 80 20800 100 26000 100 26000 100 26000 100 26000 Roofer 16000 0 0 0 0 70 11200 95 15200 100 16000 100 16000 100 16000 Linings/Insulation 20000 5 1000 5 1000 10 2000 60 12000 100 20000 100 20000 100 20000 Electrician (Provisional Sum) 24000 10 2400 18 4320 18 4320 60 14400 75 18000 85 20400 100 24000 Plumber and Drainer (Provisional sum) 24000 0 0 18 4320 18 4320 60 14400 75 18000 85 20400 100 24000 Tiler 12000 0 0 0 0 0 0 15 1800 60 7200 100 12000 100 12000 Painter 10000 0 0 0 0 0 0 0 0 30 3000 75 7500 100 10000 Landscaper (Provisional sum) 12000 0 0 0 0 0 0 0 0 0 0 10 1200 100 12000 Contract Sum 275000 35950 90190 137890 196550 229200 252500 275000 Money paid After Completion = 50% of contract sum= $137500 Total Money Paid after DLP = $137500. 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